In the modern dynamic business workplace, Information Technology (IT) works competently and reliably that ultimately resultant the increase in work efficiency by reducing the unnecessary processes as well as boost up the profit by reducing the cost. Computers and Human Resources Information Systems Managers both play a central role in the implementation and administration of technology within their department. They plan, coordinate, and direct research on the computer-related activities of their department. In consultation with other managers, they help to determine the goals and then implement technology to meet those goals. Before defining the imperative and critical use of Information System in the job of HR managers in an organization, we must define their roles and responsibilities.
In today's rapidly changing business world Human Resources department has to play a very critical role in any organization. Either it concerns to the hiring or firing of employees or it relates to employee motivation, the HR department of any organization now engages in a very central role, not only to formulating policies, but also in streamlining the business process(es). HR set up strategies and formulates policies with the help of information systems to ensure that the desired goals and objectives are met on the right time.
To make a human resource department more effective and efficient new technologies are now being introduced on a regular basis so make things much simpler and more modernized. One of the latest human resource technologies is the introduction of a Human Resources Information System (HRIS); this integrated system is designed to help provide information used in HR decision making such as administration, payroll, recruiting, training, and performance analysis.
To manage the Human Resources in an organization managers use Human Resource Information System (HRIS). It is basically dedicated software that helps to execute, monitor and standardize HR Processes in any organization. HR managers and executives also use HRIS as decision support tool that allows the users to utilize the data in format which is easy to understand and helps to identify pattern, blockages and gaps in the work flow. The basic advantage of HRIS is not only the availability of computerized employee records but to uphold the latest account of information that can be helpful in the future to build human resource management plan.
The most important areas of HR that can be influence by the HRIS are time management, Payroll, labor management, employee benefits and most important HR management. With the effect of HRIS all these areas not only become error free but also their execution process become smoother and ultimately the cost that occurs on these processes turn out to be less. Therefore, Human Resources Information System (HRIS) allows a user to see sequential history of an employee from his /her professional data to personal information. Getting the required data by applying filter at different levels make the decision making process more efficient and the information that filters in days or even week can get in minutes.
Employee benefits are very crucial because they help to motivate an employee to work harder. By using a Human Resource Information System (HRIS) in employee benefits, the human resource department is able to keep better track of which benefits are being availed by which employee and how each employee is profiting from the benefits provided. On the other hand, to manage the time and labor a HRIS is benefited because it allows the user to effectively gather and appraise employee time and work information that ultimately helps to make managerial decision. Through HRIS we can track the employee information in more scientific way that helps to find out whether the employee is performing at its full potential or not and also helps to judge either is there any need of improvement in the overall performance of the employee or not.
A Human Resource Information System (HRIS) also has advantages in HR management because it reduces time and cost consuming activities that ultimately lead to a more efficient HR department. This system reduces the long HR paper trail that is often found in most HR divisions of companies and leads to more productive and conducive department on the whole both in term of efficiency and cost.
No comments:
Post a Comment